How Retailers Can Verify a Wholesale Supplier Before the First Order

A new supplier can offer an attractive catalogue, but a first order should be a controlled test. Verification reduces avoidable disputes over identity, stock, quality and dispatch.

A four-stage supplier check

1. Match the legal business name, contact details and invoice identity. Check GST details on the official GST portal where applicable.
2. Request a current catalogue with pack sizes, minimum order quantities and clear product photographs. Confirm expiry or batch information when relevant.
3. Agree in writing on price, payment milestone, pickup or delivery responsibility, damage reporting and return eligibility.
4. Begin with a manageable sample order. Record the order confirmation, dispatch proof, package count and delivery condition.

A practical example

For a cosmetics assortment, compare invoice name with the business record, check batch and expiry details, and photograph outer cartons before opening. A sample order shows whether the supplier ships the same variants promised in the quote.

Before you act

A document check cannot guarantee performance. Rawhub supplier approval and product approval should be treated as separate steps, and buyers should review the latest terms for each order.

Official or primary reference: GST Portal. Check the latest terms at source before making a financial decision.

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